Z-Report and shift close
Included in the Starter plan
The end-of-day close is where a restaurant finds out whether the till agrees with the system. A Z-Report makes that a two-minute reconciliation with a documented variance instead of an argument.
What the Z-Report reconciles
Sales are totalled by tender — cash, card, and wallet rails — so the expected drawer figure is the cash line, not the day’s revenue.
The person closing declares what is physically in the drawer. The report shows the variance against expected, so a shortfall is recorded at the moment it happens rather than discovered a week later.
- Opening float, cash sales, paid-outs and declared close.
- Variance against expected cash, per shift.
- Comps and voids with the manager who authorised each one and the reason given.
Shifts, not just days
Registers open and close per shift, so a lunch and a dinner service reconcile separately and a variance can be attributed to the shift that produced it.
Comps and voids are part of the close
Every comp and void requires a reason and a manager, and each one appears on the close. That is the control that makes the difference between a report and an audit trail.
Declare before you see the expected figure
The close asks for the counted amount first and shows the variance second. That order is deliberate: when the expected number is visible first, counts tend to agree with it, and the close stops being independent evidence.
Paid-outs are where the money actually goes
Cash leaving the drawer mid-service — a supplier run, a rider float, a quick purchase — is the single largest source of unexplained variance in restaurants that run on cash.
Recording each as a paid-out against the register at the time it happens is what makes the close reconcile. A drawer that is short by exactly the cost of a gas cylinder is a solvable problem; a drawer that is just short is not.
Emailed summaries
A daily sales summary and a monthly review are emailed automatically, so an owner who was not in the building still sees the close without logging in.
The monthly review covers revenue, tender mix, top items and comps and voids over the period.
Frequently asked questions
Can a cashier close their own shift?
They can declare the drawer, but comps and voids require manager authorisation and are itemised on the report, so the close is reviewable.
Is the Z-Report exportable?
Yes, and a daily summary is also emailed automatically along with the monthly review.
Try it on your own menu
Fourteen days free, no card required. Setup takes about thirty minutes.